Plan

Build and change the plan, position by position, with every cost worked out. 36 features.

Working plan: One live plan that every operational screen shows, costed over the current fiscal year and running to the planning horizon.
Change control on approved positions: Once a plan is approved, an edit that trips an approval rule is proposed and routed, and the position changes only when approved; other edits save at once.
Plan grid: A table of every position in the plan, with filters and a click-through side panel.
Positions and By month views: Switch the grid between one row per position and one column per month, showing FTE or cost by month.
Group by: Group the grid by org unit, cost centre, location, legal entity or status.
Personal column choice: Each person chooses and orders the grid's columns, and Kivos remembers them.
Column definitions in the grid: A ? at the end of the header row explains each column, with a link to the Dictionary.
Position side panel: Details, the year's cost with its components, and actions such as Edit, Mark as leaver and Eliminate.
Edit a position: Change a position's fields, with the salary range for its level shown alongside.
Check the change before submitting: See what changes, cost before and after, why approval is needed, who approves and the envelope effect.
Add a position: Add a new position or a backfill anywhere in the plan, routed to approval where the rules require.
Moves between org units: Mark a new or eliminated position as a move so the bridge shows it as a move, not a hire and a leaver.
Request a new cost centre: Ask for a new cost centre instead of picking one, and Kivos notifies the finance approver in the chain.
Searchable long lists: Org unit, job family, location, legal entity and cost centre lists narrow as you type, with a count of matches.
Mark as leaver: Record a leaving date and note, and choose to add the backfill now or later.
Backfills: Replace a leaving person's position, with its details copied in from the position being backfilled.
Eliminate a position: Remove a position from a chosen month, with the cost effect, approvers and envelope shown first.
Bulk change: Change cost centre, location, start month or salary by a percentage for many positions in one submit.
Download selected rows as Excel: Tick rows in the grid and download them.
As now and As approved: View an approved version exactly as it was approved, or as it is now.
Cost build-up per position: A position's cost broken into base salary, employer tax and social charges, pension, benefits, bonus, equity, recruitment fee and relocation.
Run rate and in-year cost: Every position and total shows annualised run rate and cost in the year, with fixed definitions.
Multi-currency positions: Each position is costed in its own currency and translated to the reporting currency at the plan version's rates.
Local or reporting currency view: Switch figures between local and reporting currency where it makes sense.
Dated changes in drafts: A change to pay, FTE or employment type takes effect from a chosen month.
Merit applied correctly: A merit increase applies to the salary in force in its month, so it is never applied twice.
Cost drivers: Merit, employer tax, pension and benefits set by place, inherited from global or market level unless a country sets its own.
Cost driver impact preview and history: See what a rate change re-costs before applying it, and every past rate with who and when.
Salary ranges: Minimum and maximum salary by place, org unit, job family, level and band, from a chosen month.
Salary range cost estimate: A new request with no salary is costed from its salary range midpoint.
Out-of-range check on range changes: Changing a range lists the positions that would fall outside it.
Employing entities: Each location has a default legal entity that decides employer social charges and pension for new positions.
FX rates by version and month: Exchange rates belong to each plan version, edited month by month.
Excel-style FX editing: Select, copy and paste rates to and from Excel, with undo, in an edit mode.
FX rate upload into several versions: Load one rates file into several open versions, with a review and flags for large moves.
Planning horizon: Extend or shorten how far ahead the company plans, with a refusal that lists what stands in the way.

Bring your plan. We'll bring Kivos.

A walkthrough built around your structure: your entities, your currencies and your approval rules.

info@kivos.co.uk

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