Data and integrations

Your HR, ledger and master data, checked before it counts. 22 features.

Company setup: A guided start for a blank company: planning calendar, reporting currency, workforce load and first plan.
Nine-step setup with skip and resume: A setup bar with progress, skip where allowed and a completion summary.
Workforce file import: Upload a CSV, map columns, review every row and commit all or nothing.
Downloadable templates: Every file upload offers a sample file with the columns needed and an example row.
Import validation: Exact matching to your own configuration, real calendar dates, duplicate worker IDs blocked, and errors separated from warnings.
Formula and macro safety: Spreadsheet binaries are rejected and formula-like cells are stored as text.
Actuals refresh: Load a newer workforce file and review changed fields, new hires and missing workers before committing.
New-hire matching: Match each new worker to a planned position or confirm an off-plan hire.
Leaver decisions: Each person missing from a file is confirmed as a leaver or kept.
Several dates in one HR file: Load several as-at dates at once, oldest first, each as its own snapshot.
Currency differs decision: People paid in a currency other than their legal entity's are kept or converted.
Remembered column matching: Kivos reads a 100-row sample, suggests matches and remembers them for the next file.
Ledger actuals: Load closed months from the ledger with control totals, and reopen a month if needed.
Ledger closing review: Totals by legal entity, grouping, filters and Excel download before closing a month.
Full load history: Every load with file name, checksum, row count, who and when.
Monthly maintenance: One table showing master data, HR data, ledger actuals and FX rates for each month.
Master data: Org units, job families, locations, legal entities and cost centres, with reporting and approval trees.
Master data by file with preview: A new file shows what is added, renamed, moved and closed, and lists orphaned positions.
On-screen master data editing: Deliberately turned on, with an effective month and typed confirmation for each change.
HR system connectors: Connect an HRIS such as Workday, match fields, test and schedule refreshes, all reviewed before entering Kivos.
Master data system connectors: Refresh lists from a master data system such as TIBCO EBX.
Read-only connectors: Kivos never writes back to source systems.

Bring your plan. We'll bring Kivos.

A walkthrough built around your structure: your entities, your currencies and your approval rules.

info@kivos.co.uk

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We are working closely with a small number of finance teams to shape what comes next. Partners get early access and a direct line to the people building it.

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